The Anatomy of the Office Checklist and FAQs

Every company relocating from one location to another should consider using an office moving checklist. These checklists are available online for free or for a fee. For instance, 750 of these documents may be obtained for $49.99 online. These checklists ensure that offices remain organized during the relocation process. Here are some examples of items on checklists and FAQs associated with relocation.

Office Relocation Checklist For the New Location

Determine New Furniture Orientation: A detailed floor plan will help people determine the proposed furniture orientation.

Determine How to Install Network Cabling: Before furniture is installed, put in the network cabling.

Decide PC and Printer Locations: Decide the best location for the PC and printer setup.

Determine Location of Fax Machines: Select the location of the fax machines in the new space.

Select Jack Locations: Determine the jack locations for voice and data.

Checklist for Relocation Logistics

Relocation Consultant: Moving consultants can help offices organize moves. Consider hiring a relocation consultant.

Organize a Relocation Team: Moving teams will tackle their area of the office and ensure the items are packed and moved properly. A backup team leader should also be chosen to ensure the move goes smoothly on the scheduled day.

Organize a Desktop Team: The desktop team will be in charge of breaking down PCs that are not in use.

Organize the Testing Team: This team will ensure that everything will work according to plan.

Organize the Printer Team: This team will install and configure printers.

Organize a Backup Team: This team will be responsible for performing backups for the data.

Organize a Network Team: This team is responsible for building racks and for configuring routers and switches.

Label Before Relocating to a New Office

Label Phone and Network Lines: Label the phone and network lines to make it easier to identify for repair. Many technicians use “A,” “V” and “D” for labels. “A” is for analog. “D” is for the network lines, and “V” for digital phone lines.

Label Wiring: Wiring should be labeled to help technicians identify.

Label Office Tools: Label the boxes, the computers, binders, switches, mice and keyboards. The labels should be detailed to minimize the confusion when unloading and unpacking the boxes and computers.

checklist

Checklists of Equipment

Make an Inventory: Make an inventory list of all equipment and hardware. The inventory should consist of computers, printers, monitors, modems, servers, fax machines and surge protectors. This inventory list will help businesses know what equipment to keep, replace or recycle.

Have Spares and Backup: Spares for PCMIA cards should be available.

Frequently Asked Questions (FAQ)

1. When should the technology department be included in the relocation process?
The technology department should be involved in the relocation process from the beginning to avoid problems in the future.

2. How long does it take to have the phone and Internet fully operational?
Offices are advised to set up their phone and Internet 10 weeks prior to the move. This is enough time to test the system and work out problems before moving into a new space.

This post is brought to you by Matilda Peters, a business owner of a small financial firm in Canada. When her business relocated to a new office space, she looked to McWilliams Moving and Storage 215 Frobisher Drive #2 Waterloo, ON N2V 2G4‎ http://www.mcwilliamsmoving.com/. They provide professional movers Kitchener Ontario to help with local and international moves in Canada.

Photo source: http://www.flickr.com/photos/alancleaver/4439276478/

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